Job Description

Athena is a marketing consultancy where great ideas take flight. With a blend of strategic thinking, creative vision, and hands-on execution, we partner with organizations looking to transform their presence, reputation, and performance. For over ten years, we’ve delivered business insights, marketing strategies, and brand activations for leading organizations in industries ranging from telecommunications to major league sports.   

Our people make Athena, Athena. They’re what help set us apart from traditional ad agencies and consultancies. As a 2023 and 2024 Philadelphia Inquirer Top Workplace, we take pride in fostering a work environment where passion meets excellence. Our people are solutions-oriented individuals who eagerly roll up their sleeves to make work that works while sharing a couple of laughs along the way.    

About the Position

We’re looking for an Administrative Assistant with experience supporting senior executives with project coordination, meeting orchestration and calendar management. As an Administrative Assistant at Athena supporting a Fortune-30 client, you will be responsible for providing comprehensive administrative support to senior management and staff in the Corporate Communications Department.  

Requirements

What you'll be responsible for:

• Administrative and Clerical Support: Providing comprehensive support including correspondence, typing, filing, research, and various projects. 
• Calendar Management: Maintaining calendars and scheduling meetings for three executives. 
• Travel and Expense Support: Assisting with travel arrangements and expense reporting. 
• Phone Screening: Screening and directing incoming phone calls. 
• Onboarding Support: Assisting with the onboarding of new teammates, including procurement of equipment and other arrangements. 
• Additional Duties: Performing other duties and responsibilities as assigned. 

The skills and experience you should have:

• Organizational Skills: The ability to manage multiple projects simultaneously, maintain calendars, and schedule meetings efficiently. Strong attention to detail ensures that all tasks are completed accurately and on time. 

• Communication Skills: Adept at both written and verbal communication, with the ability to correspond professionally, screen and direct phone calls, and create intricate documents and presentations. 

• Discretion and Confidentiality: Practice good judgment and maintain confidentiality regarding sensitive information and department activities. 

• Technical Proficiency: Skilled in using various software tools to create spreadsheets, Word documents, and PowerPoint presentations. Handle the maintenance of office equipment and assist with onboarding new teammates. 

• Team Collaboration: Work closely with other teams and build relationships throughout the company to ensure awareness of key administrative information and coordinate meetings and other activities. 

• Adaptability: Ability to work nights and weekends, variable schedules, and overtime as necessary, demonstrating flexibility and commitment to the role. 

Benefits

• Medical/Dental benefits including of 1K Health Reimbursement Account
• Matching 401K
• Generous PTO policy
• Substantial Parental Leave Policy

Candidates must be willing to work on-site (5 days a week) in our Philadelphia, PA office.

Curious about your career path at Athena? This role is within a rapidly growing Operations department and the right candidate can excel, produce great work, and have an immediate impact on Athena’s culture and growth.  

Oh, and our application process is open, easy, as transparent as we can make it, and painless. We need team members like you to join us! Let’s get started.  

Athena is committed to a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other basis prohibited by law. If you are an individual with a disability and need assistance in applying for a position, please contact us at 866.299.6040.

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